![]() Use proper spelling, grammar & punctuation. Castilleja's Gmail system is a means of communication for students, faculty, and staff, and is not an appropriate venue for too many abbreviations, slang words, or obscure emoticons. If you are not sure whether your recipient knows what it means, it is better not to use it. The same goes for emoticons, such as the smiley :-). The recipient might not be aware of the meanings of the abbreviations and in emails to adults these are generally not appropriate. Try not to use abbreviations such as BTW and LOL.Take care with abbreviations and emoticons. Only use this if it is a really, really urgent or important message, or you can end up as 'the girl who cried "Wolf!"'. Avoid these types of words in an email or subject line.If you want to emphasize the importance of something, bold or italicize it. Therefore, try not to send any email text in capitals. This can be highly annoying and might trigger an unwanted emotional response. IF YOU WRITE IN CAPITALS IT SEEMS AS IF YOU ARE SHOUTING.Remember that reading an e-mail is harder than reading printed communications, and a long e-mail can be very discouraging to read. Do not make an e-mail longer than it needs to be.You can look for common hoaxes on Even if the email appears to be legitimate, do not forward any unsolicited chain emails. Promise incredible riches, ask your help for a charitable cause, or guarantee a wish come true. Immediately delete everything from your computer, this is most probably a Don't forward virus hoaxes and chain letters.Īn email message warning you of a new unstoppable virus that will.Therefore, just click "Report spam" to report the message to Gmail, to help prevent future email from this user. Confirming this will only generate even more spam. By replying to spam or even by following the directions for unsubscribing from the spammer's email list, you are confirming that your email address is 'live'.Only use Reply to All if you really need your message to be seen by each person who received the original message.Think twice before clicking Reply to All. ![]() Listed below are some common guidelines for email. ![]() These guidelines are sometimes called "netiquette." As the use of email has become more common, so have the unofficial rules for using it.
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